Fuel cards have become an essential tool for OTR (over-the-road) fleet managers, offering a range of benefits from cost savings to improved operational efficiency. This blog will guide you through the process of how to get a fuel card, explore the advantages these cards offer, and provide tips on selecting the right provider for your fleet's needs. Let's dive in!

Understanding the Benefits of Fuel Cards in OTR Operations

Fleet fuel cards can improve how you manage fuel purchases and expenses. Here are some key benefits of using them for your OTR:

• Cost Savings: Fuel cards often come with discounts and rewards programs that can significantly reduce your fuel costs.
• Convenience: No more dealing with cash or reimbursement processes. Fuel cards streamline transactions at gas stations, making it easier for drivers to fuel up.
• Tracking and Reporting: Fuel cards offer detailed transaction reports, helping fleet managers track fuel expenses, monitor spending limits, and identify potential savings.
• Security: By setting purchase limits and requiring personal information, fuel cards reduce the risk of unauthorized transactions.

Choosing the Right Fuel Card Provider for Your Fleet

Selecting the right fuel card provider is crucial for maximizing your card’s benefits to efficient fleet fuel management. Here are some factors to consider:

1. Coverage: Ensure the fuel card is accepted at a wide network of fuel stations¹, including major brands like Phillips 66 Company and Exxon Mobil.
2. Discounts: Look for providers offering substantial fuel discounts and rewards programs. These can add up to significant savings over time.
3. Fees: Be aware of any hidden fees, such as transaction fees or maintenance charges. A transparent fee structure is essential.
4. Support Services: Opt for providers that offer excellent customer service and additional benefits like roadside assistance.
5. Fuel Type Compatibility: If you operate a mixed fleet, ensure the card supports various fuel types², including diesel fuel.

AtoB is a prime example of a fuel card provider that ticks all these boxes, offering tailored solutions for OTR fleet needs.

Step-by-Step Guide to Applying for a Fuel Card

But, how do fuel cards work and how can you get one?

Getting your fuel card is a straightforward process. Here's a step-by-step guide on how to apply for a fuel card.

Step 1. Gather Necessary Documents

Before beginning the application process, make sure you have all the required documents on hand. This preparation will help streamline the process and avoid any delays.

• Personal Information: Your name, contact details, and identification.
• Business Information: Legal business name, address, and tax ID.
• Financial Information: Bank account details for direct debit and business credit score information.
• Fleet Information: Number of vehicles, fuel type used, and estimated monthly fuel spending.

Step 2. Choose the Right Fuel Card Provider

Research various fuel card providers to find the one that best meets your needs. Consider factors such as coverage, discounts, fees, and additional services. If you are looking for a fuel card provider that ticks all these boxes, you may check out AtoB or inquire about how to apply for fuel card benefits.

Step 3. Complete the Application

Once you have chosen a provider, complete the application form. Be thorough and accurate with the information you provide to avoid any issues during the approval process.

Step 4. Credit Check and Approval:

Most fuel card applications require a credit check. To facilitate approval, ensure your business credit score is in good shape. If your credit score isn't where it should be, take steps to improve it before applying. This could involve paying down existing debts or correcting any errors on your credit report.³

Step 5. Receive and Activate Your Card

Once approved, you will receive your fleet fuel card. To activate it, follow the instructions provided by the card issuer. This typically involves calling a toll-free number or logging into an online portal.

Step 6. Implement and Train

After activation, it’s crucial to educate your drivers on how to use the fuel card effectively. Hold training sessions to explain how the card works, including any spending limits and how to report fuel purchases. Ensure they understand any spending limits and how to report fuel purchases.

Maximizing Benefits: Fuel Discounts and Rewards Programs

So, do fuel cards save you money? Absolutely! To get the most out of your fuel card, take advantage of available discounts and rewards programs:

• Enroll in Rewards Programs: Many fuel card providers offer programs that reward frequent usage with points or statement credits.
• Leverage Special Offers: Look for a fleet fuel card with discounts, special promotions, and offers that can provide additional savings on fuel expenses.
• Monitor and Adjust: Regularly review your fuel spending and adjust your usage patterns to maximize discounts and rewards. Utilize reporting tools to track fuel purchases and identify areas for improvement.

Tips for Maximizing Fuel Card Benefits

1. Set Spending Limits: Define purchase limits for each driver to control fuel costs and prevent overspending.
2. Use Data Analytics: Utilize the reporting features of your fleet fuel card to analyze fuel expenses and identify cost-saving opportunities.
3. Regularly Review Provider Offers: Periodically review your fuel card provider's offers and discounts to ensure you're getting the best deals.
4. Combine with Other Savings Programs: If applicable, combine your fuel card with other programs, such as business credit cards that offer fuel rewards.
5. Stay Informed: Follow industry trends and updates from your fuel card company to take advantage of new benefits and features.

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Applying for and utilizing a fuel card can significantly enhance the efficiency and cost-effectiveness of your OTR trucking operations. By learning how to apply for a fuel card, choosing the right provider, and maximizing available discounts and rewards, you can ensure your fleet operates smoothly and profitably. 

Consider AtoB as your fuel card provider to take advantage of comprehensive coverage, significant discounts, and excellent support tailored to the needs of OTR fleet managers.

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Sources:

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XMap. Gas Stations in United States of America - Everything you need to know. https://www.xmap.ai/blog/gas-stations-in-united-states-of-america-everything-you-need-to-know

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BP Indonesia. Different Types Of Fuels That You Should Know. https://www.bp.com/en_id/indonesia/home/products-and-services/fuels-retail/news-article/different-types-of-fuels-that-you-should-know.html

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FSB 50. Eight ways to improve your business credit score. https://www.fsb.org.uk/resources-page/8-ways-to-improve-your-business-credit-score.html

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